This includes things like: If you provide any fringe benefits to your employees, you must: Find out more about FBT on the ATO website. Policy areas relevant to employees include: information technology, social media and mobile phone usage, bullying and harassment, and occupational health and safety. PK ! At the time of writing that did not include a template agreement. Find handy recruitment templates including a job description, job advertising template and letter of engagement. Find third party software that works with Xero to improve business efficiency. As an employer, you must meet certain legal obligations relating to: Follow our step-by-step guide to understand your obligations as an employer. From before the new employee begins, through to their first month on the job, to the completion of the first year successfully. A position description is also sometimes called a job description. They may need to impress you, but if you want to attract the best applicants, you also need to impress them. While some employees aren’t covered by an award or agreement, all employees in Australia are entitled to: Casual employees only get some NES entitlements, like unpaid carer’s leave. This checklist focuses on hiring an employee, but you may want to know up front about some of the rules when ending employment. Having new employees in your company would always involve an adjustment phase both for the employee and the company. Once your candidate accepts your offer of employment and signs a contract, confirm the details of their first day: Once you secure your ideal candidate, email or phone the unsuccessful candidates to let them know. Find out about managing employees on the Fair Work Ombudsman website. Consider using a single sign-on service like OneLogin, Okta or Google for Work. You should also tell your employee they are covered by that award, and what classification their role is. While we endeavour to cover all required paperwork in our above post, please ensure you check with a HR expert in your jurisdiction to make sure you are compliant with specific requirements for your location and industry. Are you thinking about hiring someone for your business? Create a clear job description. An award sets out the minimum pay and conditions for a particular industry or occupation. See our, For the menu below: if you move through the content using the Tab key, sub-menus will expand for each item. They may negotiate some of the terms with you. Ask your new employee to complete a tax file number (TFN) declaration form. Check your industry licence and permit requirements. This information is best put into detailed writing to eliminate any miscommunication or misunderstandings between you and your new hire. Share your Xero data directly with lenders during the application so you get a decision faster. This is the unique template can also use for the new employee orientation training for new hire employees. If they move between states or change their name, their TFN remains the same. Australian employers are required to withhold tax from an employee’s pay. If you get the process right, youâll ensure you hire the right people. The following information needs to be collected from your new employee, and should be kept in your personnel records and updated as required: Employee’s Personal Contact Details Your new employee should provide their home address, postal address, personal phone numbers and email. Employment Experts; Recruitment Experts; Hire to Fire Membership; Training; Case Studies; Resources. Your options when setting up your payroll include: Make sure your accounting software can address all your payroll needs. The reverse is also true. Position Description This clarifies the position title, required tasks and key responsibilities of your new employee. However, if done correctly, the payoff for your time is the right employee for your business. Because there are record keeping requirements for Australian employers, you will want to establish information about your new employee in your payroll system and HR Information System if you use one. 2 Assess the impacts and costs ).. 3 Recruit . Submit a job requisition form to HR.. Make the hire official with your HR department before proceeding any further. Internal Employee Policies To make sure your employee has a clear understanding of the workplace policies and procedures and their importance to your organisation, it is recommended that you provide them with their own copies of all internal policies. We'll be updating our website on Thursday 12 November 2020 between 6am and 8am (AEDT). STP is a new way of reporting tax and superannuation information to the ATO. When moving through with arrow keys, screen readers will not always expand the sub-menus, differences between employees and contractors, adjust your work place (or work practices). Give your candidate a couple of days to consider the offer. Every employee has a different TFN. You’ll need to provide your employee with information on work health and safety (WHS) and their WHS obligations. This is essential for many positions to ensure the safety and security of clients and colleagues. All this paperwork can certainly make things quite complicated, but fortunately most of the process can be automated or completed online with a simple onboarding solution. Your new hire will need to fill out a portion of a form to advise you of their nominated fund. If you’re considering hiring a worker from overseas, you must make sure they have the correct type of visa. You can send this contract along with your job offer email or letter. Even if you stop being an employer altogether, some of these responsibilities will continue. You must meet your obligations to employees under the relevant award and the NES. The first step in any recruitment process is to review your current staff structure. Having new employees in your company would always involve an adjustment phase both for the employee and the company. There are many ways to do this other than salary and wages, for example incentives and non-financial rewards. Examples of when these can change include when: Subscribe to email updates from the Fair Work Ombudsman to find out when your award is changing. Automation is not only convenient, but it also adds a welcoming touch, because all digital paperwork will be personalised to your new employees. Ensure you offer the current award or wage and meet anti-discrimination and equal opportunity requirements. To get the right person for your business, take time to: Follow these steps to recruiting (and get handy recruitment templates). When you contact candidates, make sure you confirm the following details: When you interview candidates, try to create a relaxed environment. Place each candidate’s name across the top of the page. You need to consider a range of factors when determining whether someone is an employee or contractor of your business. It gives you a clear understanding of the type of person you’re looking for, as well as their roles and responsibilities. It’s also a good idea to provide your new employee with a copy of the relevant Award, which can also be on the Fair Work Australia website. helps employees to avoid workplace injury, provides workplace injury insurance for employers. Reference checks can help you verify the claims made by applicants in their interview and help you make more informed hiring decisions. Fringe benefits tax (FBT) is a tax you need to pay if you provide certain types of fringe benefits to your employee. Use Xero Learn to support the delivery and teaching of beautiful financial lessons using Xero. To help you collect the information you’ll need from your new employee, you may use one or a number of forms.
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